Scope-focused service guide
Executive protection planning begins with the purpose of a visit, general travel dates and the people responsible for decisions. Discuss coordination needs, communication preferences and privacy expectations through an initial inquiry. Detailed itineraries and sensitive information should be shared through an agreed secure channel.
Your property's operating context
Begin with the purpose and general timing of the visit, the party responsible for decisions and coordination needs at each handoff. Use secure channels for detailed itineraries after initial contact. Confirm the boundary between protection, travel coordination, driver services and venue responsibilities. A written proposal should name exclusions, dependencies, communications and how changes are authorized.
Use the initial inquiry for general dates, party size and planning goals. Do not upload sensitive personal documents, detailed movement plans or access credentials. Agree on a suitable secure channel for the next stage.
Clarify hotel, venue, transportation and organizational contacts. Do not imply affiliation with any venue. Ask who is responsible for transfers and changes, and whether requested functions are actually in scope.
Review the provider’s current authorization and proposed personnel qualifications. Explicitly confirm whether a request can be considered, whether subcontractors are involved and which activities are excluded. No armed or response capability is presumed.
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Share priorities, location, operating routines and decision-makers so the conversation starts with the right context.
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Discuss duties, reporting, pricing, timing and the details that matter to your property.
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If there is a fit, work together to define the scope, responsibilities and terms.
Provide general travel dates, the organization’s contact, broad planning needs and a preferred contact method. Keep exact movements, access information and sensitive records out of the public form. Any detailed planning should follow an agreed secure communication process.
A proposal should explain the requested activities, coordination contacts, personnel requirements, privacy procedures and exclusions. Discuss transportation or any specialized request separately so the scope clearly identifies responsibilities and applicable requirements.
Request a written estimate that separates the protection window and itinerary from personnel assumptions, advance planning, travel time, transport, lodging, specialized services, supervision, fees, cancellation terms and exclusions. Do not compare a generic day rate with a different scope.
A short assignment may be considered when the exposure is limited to a visit, appearance, meeting sequence or travel period, but the written scope should state the time window, locations, personnel assumptions, coordination contacts, reporting, change authority and exclusions.
Contact Hawaii Secure with the property location, requested dates, operating hours and the support you want to discuss. We can review the inquiry and outline the information needed for a property-specific proposal.
Compare the duties, schedule, site access, reporting, staffing assumptions, supervision, exclusions and change terms in each proposal. Different scopes cannot be compared fairly on a headline price alone. Ask for an itemized proposal so you can compare like-for-like responsibilities and schedules.
Start with a conversation
Tell us what the property needs and what you want to evaluate. Our team will review the details and follow up about next steps.
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